3.5 Relationships with members, external auditors and internal auditors
Relationships between the directors of the companies within the Group and their members, external auditors and internal auditors are based on utmost collaboration, fairness and transparency.
To this end, it is strictly forbidden to make false or misleading representations to any members, external auditors or internal auditors.
The Group’s directors, employees and collaborators undertake to provide the data required to ensure correct and adequate information to the aforesaid subjects.
3.6 Relationships with the Public Administration and the Supervisory Authority
The Group’s relationships with the representatives of Public and Supervisory Authorities are based on standards of transparency, fairness and professionalism, in a spirit of utmost collaboration.
- Specifically, in the light of the nature of the Group’s relationships with public entities and in order for the aforesaid principles to be respected:
- it is forbidden to offer money or gifts to executives, civil servants or employees of the Public Administration or of public service providers acting under concession contracts or to their relatives or in-laws, whether Italian or from other countries, and to foreign subjects who are to be considered as public officials according to Italian law, unless these are free gifts or benefits of little value. In order to avoid any inconsistent or excessively discretionary interpretation, the Board of Directors establishes, after hearing the Supervisory Body, the maximum amount of what should be considered as of “little value” and identifies and adopts the procedures with which such free gifts and/or benefits are to be granted;
- it is forbidden to offer any good, service, performance or favour of value so as to obtain a more favourable treatment in any dealing with the Public Administration. In the Countries in which the offer of free gifts to customers is a commonly ascertained and widespread practice, such gifts can be given only if they are appropriate and of little value and always in accordance with the law and subject to the Board of Directors’ prior authorisation. This should never be construed as intended to obtain a favour;
- in case of any negotiation, request or dealing with the Public Administration, the designated staff shall not seek to unduly influence the counterparty’s decisions, including those to be taken by any officials negotiating or taking decisions on behalf of the Public Administration, neither shall they act as follows, either directly or indirectly:
- they shall not assess or present employment and/or business opportunities that can benefit Public Administration representatives;
- they shall not solicit or obtain confidential information that can prejudice the integrity or reputation of either party, except as permitted by law;
- should the Group be represented by a “third party” in its dealings with the Public Administration, the corresponding letter of appointment or collaboration contract shall expressly impose on the consultant the same rules and procedures laid down for employees. In any case, the Group may not be represented by “third parties” that have a conflict of interest therewith.
3.7 Free gifts
Free gifts of little value may be given in accordance with corporate procedures, which establish suitable authorisations by the relevant departments. Specifically, the Board of Directors establishes, after hearing the Supervisory Body, the maximum amount of such free gifts and the procedures with which they can be offered.
In any event, free gifts shall not be considered as intended to unduly acquire any benefits.
In turn, all employees and subjects pursuing the Group’s interest shall not accept any free gifts or performances from any subjects with which they deal in connection with their duties, where these go beyond customary limits or where they are, in any event, not in accordance with the rules in force. In these cases, each employee or collaborator shall refuse or return the gifts received.
Anyone who becomes aware of any violation of this regulation, is required to promptly inform the Supervisory Body.
An essential principle for Beta 80 Group is its compliance with the rules and regulations in force, among which anti-corruption regulations play a fundamental importance.
Beta 80 Group intends to operate honestly and ethically in the pursuit of all its business operations.
To this end, in the relationship with its Customers, Beta 80 Group prohibits corruption in all its business operations and in all the countries it is active in. This policy applies to all transactions between Beta 80 Group and any other subject, regardless of whether the Customer is a Public Administration or a private company.
All employees, collaborators and, more generally, all those who operate on behalf of Beta 80 Group are required not to make, offer or accept bribes, payments or any good of value for the purpose of unlawfully obtaining or maintaining contracts, business relations, government authorisations, tax or customs allowances or guaranteeing any other undue business advantage to the Group, both in their relationships with entities and with single individuals. Bribes and other types of unlawful payments or benefits are prohibited, even if they amount to widespread business practices adopted by third parties in the country in which Beta 80 Group operates.
3.9 Communications to the outside world and competing Groups
Relationships with the media are reserved to the departments in charge thereof.
All employees and collaborators shall refrain from releasing statements or interviews to the media regarding the Group’s business or its organisation without the Board of Directors’ prior authorisation.
Likewise, all the employees and collaborators of the Companies within the Group shall refrain from contacting, whether formally or informally, whether directly or indirectly, any competing companies or persons related thereto or from releasing statements on the Group’s business and shall inform Management if they receive requests to this end.
All the employees and collaborators of the Companies within the Group shall refrain from disclosing corporate information to third parties and shall manage any information received in the course of their duties on behalf of the Group in accordance with its procedures and within specific dedicated rules. They also undertake to use the means of communication made available by the Group solely for work reasons and in accordance with the rules in force.
3.10 Health and Safety
Beta 80 Group views the safety, physical and moral integrity of all those who operate to attain strategic corporate objectives as a fundamental value. To this end, it undertakes to promote compliance with the rules in force and with all corporate provisions on health and safety at work, making sure that the adoption of prevention and protection measures is strictly in accordance with the principle of effectiveness and taking steps to improve work conditions according to the highest available standards.
All subjects operating at Beta 80 Group are responsible, each for their own duties and scope of activity, to ensure safety in the workplace and workers’ safety, complying with statutory provisions and with the instructions given, avoiding any hazardous conduct for themselves or others, and promptly reporting any hazardous situation.
All measures adopted and actions taken must be assessed and implemented in accordance with the following standards:
- risks should be avoided, assessing, in case of avoidable risks, the adoption of solutions that can contrast such risks right from their inception;
- human work should be suited, specifically in relation to the creation of work places and the selection of work tools and work/production methods;
- the level of technical progress should be taken into account;
- what is dangerous should be replaced with what is not dangerous or with what is less dangerous;
- prevention should be planned, also in relation to activities carried out at third parties’ facilities, checking the effective implementation of the principles of coordination and cooperation between the various parties involved;
- priority should be given to collective protection measures over individual protection measures;
- adequate instructions should be given to workers.
3.11 Environmental protection
Beta 80 Group considers the environment as a primary asset and undertakes to promote its protection and respect by all its stakeholders.
Therefore, the Group pursues the goal of effective corporate management at conditions that are compatible with environmental protection. The principles guiding corporate management are:
- to avoid any type of pollution;
- to optimise the use of resources.
To this end, Beta 80 Group undertakes to give priority to the use of cutting-edge and environment-friendly means and technologies.
3.12 Confidentiality and protection of corporate assets
Confidentiality is a fundamental value for the Group.
All directors, employees, collaborators, consultants and, more generally, all those who operate to attain the Group’s objectives cannot disclose or misuse confidential or privileged information acquired in the performance of their duties.
Corporate confidential information is managed according to specific procedures, which make sure it is disclosed only to the persons concerned and for purely corporate reasons.
Those who operate on behalf of Beta 80 Group are responsible for the protection and preservation of any corporate assets granted thereto in any capacity for the fulfilment of their duties or professional assignments.